Staff & Payroll Management Software

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Manage Your Entire Team — Attendance, Payroll, Permissions & More

Khata Billing's Staff Management module (Premium) gives you complete control over your workforce — from tracking daily attendance to processing monthly payroll and issuing compliant payslips — all from one place.

 Attendance Tracking

Mark daily attendance for each staff member. View monthly attendance sheets, track working days, leaves, and late arrivals — all in one report.

 Salary & Payroll Processing

Calculate monthly salary based on attendance, deductions, and advances. Process payroll with a few clicks and maintain a complete salary history for every employee.

 Professional Payslip Generation

Generate detailed payslips with salary breakup, deductions, salary advance adjustments, and net pay. Download as PDF or share directly with employees.

 Salary Advance Management

Record and track salary advances given to employees. Advances are automatically adjusted during payroll calculation, keeping your records accurate and transparent.

 Role-Based Access Permissions

Create staff login accounts with granular permission control — allow or block access to invoices, reports, banking, settings, parties, and more at a module level.

 Activity Logs & Audit Trail

Track every action your staff performs — who created, edited, or deleted records and when. Full audit trail for accountability and security compliance.

 IP-Based Login Restrictions

Restrict staff logins to specific IP addresses or locations — ensuring employees can only access the system from your shop, office, or approved networks.

 HR Document Management

Store and manage employee documents — offer letters, ID proofs, agreements — in a secure digital HR folder. Access anytime without paper files.

 Form 16 / 16A Generation

Generate tax compliance documents including Form 16 and Form 16A for employees — simplifying year-end TDS filing and salary tax declarations.

Who Benefits from Khata Billing Staff Management?

Retail Shop Owners

Manage counter staff attendance and salary

Wholesalers & Distributors

Control staff access to billing and reports

Restaurants & Food Chains

Track shifts, salary, and daily attendance

Service Agencies

Manage team permissions and payroll

Manufacturers

Track floor staff and payment records

Clinics & Hospitals

Staff roles, restricted access, and payroll

Staff Management — Common Questions

Is staff management available on the free plan?
Staff management is a Premium-only feature. It is available with the Premium plan at ₹999/year, which also includes unlimited invoicing, advanced reports, banking features, and more.
Can I restrict a staff member to only see sales invoices?
Yes. Khata Billing's role-based permission system lets you allow or restrict access at a granular level — for example, a salesperson can only create invoices but cannot view reports, banking, or settings. You can customize each staff account independently.
How many staff accounts can I create?
With the Premium plan, you can create multiple staff accounts. Each account can have its own login credentials, role permissions, salary configuration, and attendance records — suitable for small teams to growing businesses.
Can Khata Billing generate Form 16 for employees?
Yes. Khata Billing supports generation of Form 16 and Form 16A for employees, which simplifies TDS declaration and year-end compliance for your business.

Ready to Streamline Your Staff Management?

Get started with Khata Billing Premium and take full control of your team, payroll, and permissions.

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